Our rental agreement
is below for your review. Please
check availability of your rental before downloading the
Retreat on the River Cabins
RENTAL POLICIES & RENTAL AGREEMENT
Check in date & time (Check in 4:00 pm) (Check out 10:00 am)
The renter understands that the “Retreat on the River” Cabin
properties are to be used as a vacation residence ONLY, and for the
exclusive use (cabin and common areas including the river in front
of the property) of registered guests ONLY.
1. Advance Deposit of one nights rental is required to reserve
for four or more nights and must be received within SEVEN (7) days
of initial reservation. If the advance deposit is not received
within seven (7) days of booking, your reservation is NOT confirmed.
Full payment is due at least thirty (30) days prior to arrival.
Reservations made within thirty (30) days of arrival require payment
in full. The Security deposit will be reimbursed within fourteen
(14) days from the end of the rental period, provided there is no
damage or theft to the rental property, and all policies and
conditions of rental are followed. If repairs are required or other
fees due as a result of your stay, your security deposit will be
forfeited and/or your credit card will be charged for the required
amount. It is further agreed that liability shall not be limited to
the loss of the security deposit in the event damages for which the
guest and/or its assigns are responsible for and which exceed the
dollar amount of the security deposit.
2. NO PETS Allowed at this time – we understand your
desire to bring pets but it tends to be quite rough on the cabins.
3. SMOKING Prohibited inside - OUTSIDE ONLY. Your security
deposit will be forfeited and you will incur an additional charge
for carpet cleaning and deodorizing if ANY evidence of smoking is
found inside the cabins. Smoking is allowed outside, but please
dispose of butts and other smoking materials properly. If cigarette
butts are not disposed of properly and butts are found discarded on
the premises, a Cleaning Fee of may be charged.
4. LIABILITY. It is expressly understood and agreed that
the owner of said premises, shall not be liable for any damages or
any injury to guest, guest’s guests or his family or to his family’s
or guest’s property from whatever cause arising from occupancy of
said premises by guest and his family and guests. It is further
understood and agreed that owner shall not be responsible for any
personal property left by guest in said premises. In the event
property of guest is left on premises, guest may request owner or
owner’s agent to mail or ship property back to guest at guest’s sole
5. Rental Payment is due in full, in advance thirty (30)
days prior to arrival. Payment is preferred by credit card, but also
may be made by personal check, traveler’s check, cashier’s check, or
bank money order. If paid by check, and check is returned NSF, a
return check fee of $30.00 will be charged.
6. No sub-leasing permitted. Absolutely no exceptions for
7. Cancellation of Reservations must be made thirty (30)
days or more prior to arrival. A cancellation fee equal to the rate
of one night rent (not including damage deposit) will be charged on
all cancelled reservations less than 14 days in advance. Late
cancellations with less than thirty days notice, will result in
forfeiture of the full advance deposit. A cancellation is not
accepted by just leaving a message or email. A confirmation code is
required for all cancellations. which is obtained by speaking to a
reservation agent Cancellation and early departure due to inclement
weather does not warrant any refund of rent.
8. Maximum Number of Guests at RiverBend Lodge is
forty (28), RiverDance is eighteen (18) and twelve (12) in
Madisons Moose Manor unless otherwise agreed upon in advance.
Violation of this policy will automatically result in forfeiture of
full rental payment and security deposit. A $100 per person fee
plus applicable taxes will be charged on all guests over agreed upon
number. Reservations made under false pretenses results in
forfeiture of full rental payment and security deposit. NO
9. Family Rentals Only! “Retreat on the River Cabins” will
not be rented to vacationing students, singles (under 25), or
chaperoned groups. Our cabins are monitored for violation of this
policy. All violators will be evicted and all rental payments and
security deposits will be forfeited. This policy includes
reservations made by parents that do not check-in, and/or who leave
overnight during the length of the stay.
10. Good Neighbor Policy. Retreat on the River is in a
remote area but there are neighboring cabins that include both
short-term guests and year-round residents. Please be considerate of
the neighbors with your noise and activities. We want you to enjoy
your stay at our cabins, but not at the expense of the neighbors.
Guests are asked to conform to all rules and regulations of the
property. Violators are subject to eviction with loss of rental
payment and security deposit.
11. Check-in Time is after 4 p.m. on the check in date.
12. Checkout Time is 10 a.m. (sharp) on the check out
date. Anyone staying past 10 a.m. on departure date will be charged
for extra day plus an additional $100.00 delayed cleaning fee.
13. Housekeeping. “RiverBend Lodge’ will be cleaned prior
to your arrival and after your departure, and the cost is included
in your rental payment for weekly stays. You will be responsible for
the cleaning during your stay and for leaving the cabin in good
condition at checkout. Please remember that you are staying in a
privately owned “cabin”, please treat it as you would want someone
to treat your cabin. If accommodations are left damaged or unusually
messy (such as unwashed dishes, garbage left in the house or stains
on the furniture or carpet), your security deposit will be forfeited
or an additional cleaning charge will be charged to your credit
14. Keys. When final rental payment is received, you will
receive instructions and a code for the lock box. The lock box is
located near the front or side of the front door, and contains a
front door key (side door under carport at Riverdance). Please
always lock doors when you will be gone from the premises. In the
event the keys are not returned, $100 will be deducted from your
security deposit or your credit card will be charged that amount,
and used for re-keying all doors for that cabin.
15. Telephone Service. Free local calling is provided at
RiverDance only. Incoming long distance calls are also free.
However, In order to make outgoing long distance calls you must use
a credit card, calling card or use an “800” number. RiverDance
telephone number is (580)584-3760 , please make note.
16. Linens/Towels/Supplies. Although linens are furnished
for RiverDance and Madisons Moose Manor, please bring your own beach
towels and beach blankets for use on the lake and canoes as linens
are not to be removed from the cabin. Any lost or damaged linens
will be deducted from your deposit or charged to your credit card at
the rate of: bath towel $12, hand towel $10, wash cloth $6, king
sheet set $150, queen sheet set $140, full sheet set $120, twin
sheet set $100 (all sheet sets are 300 count), pillows $40. If any
of the above items are missing upon your departure we will deduct
the cost from your security deposit or credit card. Guests will need
to provide their own paper items and cleaning supplies. An initial
set up of trash liners and toilet paper is provided. Extra items
needed are the responsibility of the guest.
By signing below, guest understands and agrees to the above
conditions, requirements for renting the premises, and house
policies (Items1-17) included in this Agreement. Guest further
agrees that if rental is paid by credit card, guest specifically
authorizes the charging of their credit card for any and all damage
done to the premises or additional cleaning or other fees noted
above that exceeds the security deposit.
Contact Brad & Lori Reesing | Phone 580.286.4471
(please no calls before 9 a.m. and after 7 p.m.)
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Retreat | Riverbend Lodge |
Madison's Moose Manor